Khata Certificate vs Khata Extract in Bangalore: The Difference and How to Get Both
Explore the difference between Khata certificate and Khata extract – including their uses, fees, validity, and 2026 online process.
Khata certificate confirms that an immovable asset is entered in BBMP / GBA records under the property holder’s name, while Khata extract lists registered particulars such as the owner’s name, site dimensions, assessment number, and tax details.
The difference between Khata certificate and Khata extract is in their purpose: one certifies filing, while the other provides detailed information. Both may be requested during loan, transfer, or legal verification processes.
This article explains the Khata certificate and extract documents required, application steps, charges, validity, and online procedure.
Table of Contents
What is Khata Certificate?
This is an official document confirming that an asset is recorded in the Khata register. It identifies the registration status used for municipal assessment and related transactions.
What the Certificate Proves, and What it Does Not
While this is not a definitive proof of ownership, it refers to administrative recognition. It indicates that the premises appear under the property holder’s name in the governing body’s database and is required for tax, loan processing, transfer procedures, or legal review.
Registered sale deed establishes title, while sanctioned drawings, encumbrance details, and tax receipts serve separate legal purposes.
What is Khata Extract?
This is an official record containing details entered in the municipal register. It gives a comprehensive view of the assessed premises and name of the person listed against it.
Reading Khata Extract Line by Line: What Each Field Tells You
The left-side column of Khata extract lists the following particulars:
| Particular | What it Means |
| Ward No. and Name |
Civic ward details
|
| Road Name |
Registered street name
|
| Municipal No. / Old No. |
Current and previous civic numbers
|
| Owner’s Name |
Name entered in the Khata
|
| Site Area (sq ft) | Plot area |
| Total Built-up Area (sq ft) |
Constructed area
|
| Vacant Land ARV |
Annual Rateable Value of the vacant portion
|
| Residential ARV |
Annual Rateable Value of the residential portion
|
| Non-Residential ARV |
Annual Rateable Value of the non-residential portion
|
| Rate of Tax |
Applicable tax rate based on usage
|
| Property Tax Demand |
Assessed tax amount
|
| Cesses |
Additional statutory levies
|
| Total Tax |
Combined tax payable
|
| Signature of the Concerned Assessor |
Official authentication
|
| Serial No. in Mutation Register |
Reference number of the mutation entry
|
| Effective Date |
Date from which the entry applies
|
| Improvement Charges |
Civic improvement levy
|
In 2026: Unified e-Khata has Replaced 2 Separate Documents
Bangalore’s digital system now combines both the confirmation and the detailed information in a single e-Khata file. It carries the e-PID, ownership, measurements, classification, tax information, and verification features for use during municipal and legal checks.
The digital transition does not alter Khata classification. The difference between A-Khata and B-Khata still depends on legal approval and compliance status.
Do You Still Apply for the Certificate and Extract Separately?
No, the digitised system combines both into a single document which is e-Khata, allowing homeowners to submit a single request and obtain the required particulars through one download. Khata certificate vs Khata extract is relevant only for distinguishing the purpose served by each in the past.
Are Old Paper Certificates and Extracts Still Valid?
Old paper copies are not accepted on their own for sale registration, transfer, or loan processing. Current procedures specify that e-Khata is mandatory for property registration in Bangalore, so a fresh QR-coded digital file is required for applicable transactions.
Who Asks for Which Document: Bank, Sub-Registrar, BESCOM, BWSSB, OBPS
Each authority checks these papers for a specific service, with requirements varying by type.
| Entity | Is It Mandatory? | Accurate Requirement | Possible Issue |
| Bank | Depends on the lender | May request Khata certificate, extract, or e-Khata |
Name, area, or ownership details do not match
|
| Sub-Registrar | Yes | Final e-Khata required for applicable registrations |
Invalid e-PID or inconsistent particulars
|
| BESCOM | Not always | Khata certificate or another ownership proof |
Incomplete ownership or occupancy papers
|
| BWSSB | Yes, for a new connection | Khata certificate required with supporting papers |
Missing title or tax papers
|
| OBPS | Yes, for these applications | Final e-Khata required for Building Licence, Plinth Certificate, and Occupancy Certificate |
Unverified e-Khata or e-PID details
|
Sale deed submission and related registration services are processed through the Kaveri Online Services portal. These services fall under IGR Karnataka, which administers stamp and deed registration procedures across the state.
Khata Extract vs Khata Certificate vs Sale Deed: Clearing the Confusion
| Document | Main Purpose | What it Shows | Common Use |
|
Khata extract Bangalore
|
Provides detailed information | Khata number, ward, dimensions, usage, and tax details |
Verification and application review
|
|
Khata certificate Bangalore
|
Certifies registration with the authority | Property holder and Khata status |
Tax, loan, transfer, and utility procedures
|
| Sale Deed | Establishes title transfer | Parties, transaction terms, premises details, and registration |
Legal proprietorship proof and due diligence
|
The difference between Khata certificate and Khata extract concerns the type of municipal proof each provides. Sale deed, by contrast, establishes the transaction through which ownership changed hands.
Both e-Khata and sale deed may be required – alongside levy receipts, EC, sanctioned floor plans, and identity papers. One does not replace the legal function of another. A legal review should cover the documents to check before buying a flat in Bangalore, including title, tax, approval, and EC.
Documents Required to Apply
The Khata certificate and extract documents required include:
- Prescribed application form
- Registered sale deed or title deed
- Latest tax-paid receipt
- Encumbrance Certificate, where applicable
- Allotment or possession certificate, if applicable
- Site sketch showing measurements and location
- Proof of improvement charges, where required
Deed registration involves a separate set of documents required for property registration.
How to Get Khata Certificate and Khata Extract Online in 2026
Applicants can obtain the final e-Khata through the e-Aasthi portal which provides convenient process for submission, status tracking, and download.
Step-by-Step on the e-Aasthi Portal
Homeowners wondering how to get Khata certificate online can follow these steps:
- Log in with mobile number and OTP
- Search using the SAS Property tax ID, e-PID, or ward-wise list
- Open the draft e-Khata and check all particulars
- Provide the registered deed, Aadhaar e-KYC, SAS application number, premises photos, and A-Khata proof
- Add EC if immediate sale or transfer is intended
- Submit the application, track its status, and download the final e-Khata after approval
The BBMP e-Khata online registration process requires applicants to verify the draft details, correct any discrepancies, and complete Aadhaar-based e-KYC before final submission.
If the Municipal Details are Not in the Applicant’s Name Yet: Khata Transfer First
Submit the prescribed transfer form with the registered sale deed or relevant transfer instrument, title-flow papers, latest tax-paid receipt, existing Khata certificate, extract or endorsement, identity proof, applicant photo, and photo of the premises.
Inheritance or court-directed cases require the supporting affidavit / order, and the original death certificate if applicable.
Offline Route: Citizen Service Centres and the ARO Counter
For physical copies or legacy Khata services, homeowners may submit the prescribed form at a Citizen Service Centre or the jurisdictional Assistant Revenue Officer’s office. To find the correct centre, they may call the GBA helpline at 1533 or the e-Khata / New Khata helpline at 9480683695 and provide the premises address or ward details.
Fees, Timelines, and Payment
Khata certificate costs ₹25, while Khata extract costs ₹100. Khata services carry a 30-working-day Sakala timeline, and offline payments can be made at Bangalore One using the Sakala GSC number. Transfer charges depend on the transaction and appear during payment, for both Khata certificate vs Khata extract.
Mistakes that Can Affect Applications
- Name mismatch across deed, Aadhaar, and tax papers
- Incorrect e-PID, SAS number, or ward details
- Unclear or incomplete document uploads
- Pending tax dues or missing receipts
- Incorrect site measurements or ownership particulars
- Applying for issuance while transfer remains pending
- Missing signatures, declarations, or required attachments
- Duplicate submissions for the same premises
Why Applications Get Rejected, and How to Fix Them
Applications may be declined if scrutiny reveals gaps or inconsistencies. Portal remarks usually identify the issue and the correction required for Khata certificate vs Khata extract.
|
Rejection Reason
|
Why it Happens | How to Fix |
|
Identity mismatch
|
Names differ across submitted papers |
Update or align the relevant details
|
|
Incomplete submission
|
Required proof is absent or unclear |
Upload complete, legible copies
|
| Pending dues | Tax payment remains incomplete |
Clear the amount and attach the receipt
|
|
Transfer not completed
|
The seller’s name remains on the Khata |
Complete the transfer, then reapply
|
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Conclusion
The difference between Khata certificate and Khata extract ensures homeowners identify relevant information regarding tax verification, loan review, deed registration, utility connections, and building approvals.
The certificate confirms municipal registration in the holder’s name, while the extract presents assessment particulars. The final e-Khata brings these municipal details into one digital file, while the process to download e-Khata using SAS property tax ID links the digital entry to the corresponding tax account.
Legacy papers may still support verification where required, while registered sale deed continues to establish title transfer and ownership. For those exploring apartments in Bangalore, verified Khata particulars form an important part of legal scrutiny and transaction readiness.
FAQs
How long is Khata certificate / Khata extract valid?
Certificate and Khata extract validity does not expire, as long as the property details are unchanged. For asset sale, loan process, and due diligence, owners are advised to use documents downloaded in the last 3-6 months – as per Khata certificate vs Khata extract.
Do I need both Khata certificate and Khata extract?
No, you need only e-Khata, as it contains details of both certificate and extract. The Khata certificate vs Khata extract distinction explains the function of each document during verification.
Does Khata certificate prove that I own the property?
Khata certificate does not completely prove that you own the property, as it confirms municipal registration and tax assessment. A registered sale deed proves ownership / title transfer – clearing the Khata certificate vs sale deed difference.
Can I get A-Khata certificate for B-Khata property?
A-Khata certificate may be issued after the premises qualifies for and completes B-to-A conversion. The e-Aasthi portal provides a dedicated conversion service and status check.
How do I get Khata extract, if the property is still in the seller's name?
An existing Khata extract may be obtained in the seller’s name, as it reflects the current municipal entry. After the sale deed is registered, the purchaser should apply for Khata transfer; a fresh extract or e-Khata will carry the purchaser’s name after the authority approves and updates the entry.
Are my old paper Khata certificate and extract still valid in 2026?
Old paper Khata certificate and extract may serve as supporting papers in 2026; however it is advisable to apply for e-Khata for registration, transfer, or legal due diligence.
How much do Khata certificate and Khata extract cost in Bangalore?
Khata certificate fees Bangalore is ₹25 and Khata extract costs ₹100.
What should I do, if the details in my Khata extract are wrong?
You should submit a correction request with matching title, identity, tax, and measurement documents. Upload clear copies and follow the remarks shown against the application, as per most Khata certificate vs Khata extract guidelines.
Do gram panchayat properties have Khata certificate and extract?
No, gram panchayat premises do not use municipal Khata certificate and extract. The difference between Khata certificate and Khata extract applies to corporation-issued papers, while e-Swathu provides Form 9, Form 11A, or Form 11B for gram panchayat areas.
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